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Neighbourhood Plan Privacy Notice

Chairman: Jim Gillett   

When you contact us

When you contact Charvil Parish Council, attend a consultation event, or return a survey or consultation document, the information you provide (personal information such as name, address, email address, phone number) will be processed and stored so that it is possible to contact you and respond to your correspondence and provide information relating to the Neighbourhood Plan. Your personal information will not be shared with any third party.

Charvil Parish Council’s Right to Process Information

The information you provide (personal information such as name, address, email address, phone number, organisation) will be processed and stored to enable Charvil Parish Council to contact you and respond to your correspondence, provide information and/or access our facilities and services. Your personal information will be not shared or provided to any other third party.
The Council’s Right to Process Information is subject to General Data Protection Regulations Article 6 (1) (a) (b) and (e):
I. Processing is with consent of the data subject or
II. Processing is necessary for compliance with a legal obligation or
III. Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Information Security

Charvil Parish Council has a duty to ensure the security of personal data. We make sure that your information is protected from unauthorised access, loss, manipulation, falsification, destruction, or unauthorised disclosure. This is done through appropriate technical measures and appropriate policies. Copies of these policies can be provided on request.
Charvil Parish Council will only keep your data for the purpose it was collected for and only for as long as is necessary – after which it will be deleted. You many request the deletion of your data held by Charvil Parish Council at any time.


Charvil Parish Council will not process any data relating to a child (under 13) without the express parental/ guardian consent of the child concerned.

Access to Information

You have the right to request access to the information we have on you. You can do this by contacting the Clerk to the Council – contact details above.

Information Correction

If you believe that the information which we have about you is incorrect, you may contact us so that we can update it and keep your data accurate. Please contact: Charvil Parish Clerk using the contact details above to request this.

Information Deletion

If you wish Charvil Parish Council to delete the information about you, please contact: Charvil Parish Clerk using the contact details above to request this.

Right to Object

If you believe that your data is not being processed for the purpose it has been collected for, you may object: Please contact Charvil Parish Clerk using the contact details above, to object.

Rights Related to Automated Decision Making and Profiling

Charvil Parish Council does not use any form of automated decision making or the profiling of individual personal data.


In accordance with the law, we only collect a limited amount of information about you that is necessary for correspondence, information, and service provision. We do not use profiling; we do not sell or pass your data to third parties. We do not use your data for purposes other than those specified. We make sure your data is stored securely. We delete all information deemed to be no longer necessary. We constantly review our Privacy Policies to keep it up to date in protecting your data. (You can request a copy of our policies at any time).


If you have a complaint regarding the way your personal data has been processed, you may make a complaint to the Clerk to the Council: Email: or Tel: 0118 9017719

Alternatively you may contact the Information Commissioners Office on: Email: or Tel: 0303 123 1113

Clerk to the Council
Miranda Parker
Charvil Village Hall
Park Lane, Charvil
Reading, Berks
RG10 9TR
Tel. 0118 9017719

CPC – Neighbourhood Plan Privacy Notice May 2021
By contacting Charvil Parish Council, you agree for your contact details to be held and processed for the purpose of corresponding. Your details will not be used for any other purpose and information will NOT be disclosed to external sources without your prior written consent. Please contact the Clerk to the Council (contact details above) or visit Charvil Parish Council’s website to view its GDPR Privacy Notices:

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